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Federal WH 347 Certified Payroll Reporting Form: A Detailed Guide

Updated: Jul 1

The federal Certified Payroll Report is form WH 347, a weekly document required on federal public works projects. This document is used to report employees who have worked on the project, hours worked, wages, and paystub information ensuring compliance with the Davis Bacon and Related Acts. These laws require that workers are paid no less than the prevailing wages for work in the project's area. Below is a helpful guide on how to complete the WH 347 Certified Payroll Report.

Step 1: Accessing the Form

You can download the WH 347 form, from the U.S. Department of Labors website. Make sure you have the most up-to-date version of the form since updates are periodically released. You can see the form's expiration date on the top right of the document:

Step 2: Completing the Top Section of the Form

  1. Mark the box applicable to your company, either contractor if you are the prime contractor on this project, or subcontractor if you are a sub.

  2. Next, fill out your company's legal name and address.

  3. Fill out the payroll number: week 1 on the project will be "1", week 2 on the project will be "2", and so on. It's very important to keep track of the payroll number so you are inputting accurate information in this column each week.

  4. Enter the week end date applicable to this week of work. Your week end date should consistently fall on the same day of the week (example: Sunday). Refer to your pay period and identify which day of the week is the last day of the pay period. Federal public works projects require you to pay your employees on a weekly basis, even if your company is typically paying on a bi-weekly schedule.

  5. Fill out the legal project name, address, and the project or contract number. This number should be located in the project's contract.

Step 3: Employee Details

  1. List the employee's full names and the last four of their SSN.

  2. Enter the number of exceptions applicable to each employee

  3. Next, enter each employee's classification they used on this project this week. You should enter the classification exactly how it is listed on the federal wage decision. Example if Ironworker is listed as "Ironworker Ornamental, Reinforcing, and Structural" that is what should be entered in this section. If an employee worked multiple classifications, they will need an additional line entry per the amount of classifications they worked.

  4. For column 4, you will need to enter in the days of the week according to your work week. The top first box is the first day of the work week and the last is the last day of the work week. Example: M, T, W, TH, F, SAT, SUN

  5. Directly underneath is where you will put the dates for that week. Example: 1/1, 1/2, 1/3, and so on.

  6. Now we will enter the employee's hours. We are only entering the hours each employee worked on this project. "O" is for overtime hours, and "S" is for straight time. It's very important you are inputting the hours on the correct row.

  7. Column 5 auto calculates the employees total hours for the week. If your template does not auto calculate, add up the hours in each row and input the number in this section.

  8. Next the Rate of Pay. The top box is for the overtime hourly rate, the bottom left box is for the straight time hourly rate, and the bottom right box is for the hourly fringe amount. The federal wages break the prevailing wage rate up into two sections, the straight time hourly rate and the fringe hourly rate. To calculate the overtime hourly rate take times the straight time hourly rate by 1.5.

  9. Gross amount earned will auto calculate the top portion for you which is "amount earned for this project". This calculation is the hours multiplied by the hourly rates. Manually enter the bottom portion which is gross pay all projects by referencing the employee's paystub.

  10. Moving on to the paystub deductions, enter in the deductions exactly how they are listed on the paystub. If the employee has any "other deductions", put the total amount in the "other" section.

  11. Total deductions and net wages paid for the week will auto-calculate. Cross reference with the paystub to ensure accuracy.

Repeat For Each Employee

Moving onto the second page, each Certified Payroll is accompanied by a Statement of Compliance. This document is declaring that the information entered into the Certified Payroll for this week is true. Fill in today's date, and move down the boxes entering all applicable information. Once completed, the authorized signatory for your company will sign this document and it is ready for submission!

Review your project's contract to identify submission requirements. Wet signed WH 347s could be required to be physically mailed to a designated office on a weekly basis, uploaded to a digital folder, or emailed to a point person. It's important to comply with all project and submission requirements for each of your Public Works projects.

We hope this guide has been helpful and are here to assist contractors with their public works projects through our labor compliance documentation production, project monitoring, and consulting services!

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